How to Change a Water Dispenser Bottle

Water dispensers are common in many homes and offices. They provide easy access to hot and/or cold drinking water. However, if you are using a water dispenser for the first time, changing the water dispenser bottle might seem somewhat intimidating.

Understanding the Water Dispenser Bottle

A water dispenser bottle is a large container, typically made of Polycarbonate plastic, designed to provide a convenient and efficient way to supply water through a dispenser unit. These bottles generally come in sizes ranging from 10 to 20 litres.

Many water dispenser bottles are reusable and can be refilled at water stations or via a delivery service, promoting sustainability. Companies like MANZI Water provide reliable options for water dispenser bottles, which can also be delivered to your doorstep.

While water dispensers do consume electricity, especially models with heating or cooling features, the energy usage is relatively low. Using a water dispenser bottle is often cheaper in the long run compared to continuously purchasing individual bottled water, making it a more economical and environmentally friendly option.

Changing a Water Dispenser Bottle

Changing a water dispenser bottle might seem straightforward, but doing it correctly is crucial.


Start with a bit of preparation. Begin by washing your hands with soap to ensure you handle the new bottle hygienically. Since the dispenser bottle can be quite heavy, clear the space around the dispenser to safely move the water. Keep a towel handy to catch any spills and dry your hands afterwards.

Remove The Old Bottle

Removing the old bottle is fairly simple. It is, however, important to ensure that the old bottle is almost empty. If it is too full, you will end up splashing water everywhere. If it is empty, grasp the bottle firmly near the neck and lift it straight up to remove it. After removing the bottle, it’s advisable to wipe around the dispenser’s rim to dry it off and clean away any debris.

Inspect The Dispenser

This is a step many people overlook, but it is crucial for maintaining your water dispenser. Look inside the dispenser for any sediment or residue. If you see any, it is time for a cleaning. Use a clean cloth to wipe the mouth of the dispenser where the bottle sits.

Prepare The New Bottle

Now that the old bottle is out, it’s time to prepare the new one. Check for any cracks or damage that might cause leaks. Remove the sticker label that is on the lid of the bottle. Wipe the bottle’s neck with a clean cloth to ensure it’s free of dust or contaminants.

Install The New Bottle

This is the most critical step and requires a bit of finesse. Hold the water dispenser bottle by the neck and align it with the dispenser’s mouth. In one smooth motion, invert the bottle and insert it into the dispenser. A quick, confident motion reduces the risk of spills. Ensure the bottle is seated firmly in the dispenser. You should see bubbles rising, indicating the water is filling the reservoir.

Clean Up

With the new bottle securely in place, it’s time to clean up. Use your towel to wipe any water that may have spilled during the process. Give the exterior of the dispenser a quick wipe-down to keep it looking clean and tidy.

Delicate Parts To Watch Out For

While changing a water dispenser bottle is generally straightforward, there are a few delicate parts you should handle with care.

The Water Spout

The water spout is crucial for dispensing water and is often made of plastic. Avoid putting too much pressure on it while changing the bottle, as it can crack or break easily.

The Dispenser’s Mouth

This part of the dispenser is where the bottle sits. It’s essential to keep it clean and free from any residue. Use a soft cloth to wipe it gently, avoiding any abrasive materials that could scratch it.

The Bottleneck

The neck of the water dispenser bottle can sometimes be fragile, especially on larger bottles. Handle it with care to avoid cracks that could lead to leaks.

Tips for a Smooth Bottle Change

Changing a water dispenser bottle doesn’t have to be a hassle.

Here are some additional tips to make the process smoother:

  • The more you worry about spills, the more likely they are to happen. Stay calm and confident in your movements.
  • If the dispenser is on a countertop or a higher surface, use a step stool to give you better leverage.
  • Regularly clean and inspect your dispenser to ensure it’s always in top shape. This can prevent many issues before they arise.


Changing a water dispenser bottle is a simple yet essential task that ensures you have a continuous supply of safe, clean drinking water.

So next time the water runs low, don’t stress. Just contact MANZI Water and you will have your new bottle in place in no time.